Quick answer
There are now several genuinely useful PG management tools in India, each with a different angle: PGly combines management with a built-in Find PG tenant marketplace, RentOk and GoPGMS focus on rent collection and eKYC at scale, ManagR and TrackMyPG lead with free or low-cost entry points, and MyPGManager targets owners moving off spreadsheets for the first time. The right pick depends on whether you need tenant discovery built in or just back-office tools.
Search for PG management software in India and you'll find a real, growing market: RentOk, GoPGMS, ManagR, TrackMyPG, MyPGManager, and PGly are all live, funded or bootstrapped products, not abandoned side projects. That's good news for owners, it means genuine competition on features and price, but it also makes picking one harder. Here's an honest look at where each one actually stands.
The landscape at a glance
| Tool | Known for | Pricing approach |
|---|---|---|
| PGly | Management + a built-in Find PG tenant marketplace in one login | Free during early access; pricing not yet finalised |
| RentOk | City-specific reach (50+ city pages), eKYC, bulk WhatsApp reminders | Subscription, tiered by scale |
| GoPGMS | Sub-₹10-per-bed pricing, AI-assisted collection insights | ₹9/bed/month (₹7/bed/month billed annually) |
| ManagR | Advertises a permanently free plan rather than a trial | Free, per its own site |
| TrackMyPG | Frames the cost of manual PG admin in hours per month | Paid trial (₹1 activation), then subscription |
| MyPGManager | Straightforward PG-focused management tool for owners leaving spreadsheets | 14-day free trial, then subscription |
What each one is actually built around
RentOk is one of the most visible names in this space, with dedicated landing pages for over 50 Indian cities and features like Aadhaar-based eKYC and bulk WhatsApp rent reminders. It advertises a large existing user base (its own marketing cites figures like 10,000+ users in Bengaluru and 50,000+ properties nationwide) and runs out of dual headquarters in Gurugram and Bengaluru.
GoPGMS leads on price transparency: a published rate of roughly ₹9 per bed per month (₹7 if billed annually), with AI-assisted insights on collections and revenue trends layered on top of the standard rent, occupancy, and eKYC feature set. It advertises managing 20,000+ beds across 500+ PGs, with a claimed 4.8 to 4.9 star rating from over 3,600 reviews.
ManagR takes a different approach to pricing entirely: rather than a trial, its site states the product is free forever. It also publishes its own comparison content aimed at PG owners, including the kind of "best free apps" roundup this article is responding to, and leans into a Mumbai-owner audience in its content marketing.
TrackMyPG sells against the status quo more directly than most, quantifying how many hours a month manual rent tracking, invoicing, and follow-up actually cost an owner (often 9 to 15 hours across a mid-sized PG) before making the case for switching. Its trial requires a nominal ₹1 activation rather than being free outright.
MyPGManager positions itself straightforwardly as PG-focused management software for owners moving off registers and WhatsApp groups, with a 14-day free trial ahead of a paid plan. It sits alongside a handful of smaller, similarly-scoped tools in the same category (Crib, PGZone, and SpaceBasic among them), each targeting slightly different owner segments.
Where PGly fits
PGly is the newest of this group and is currently focused on Hyderabad specifically, with plans to expand across India. Its core difference from every tool above: PGly pairs the management dashboard (multi-property, room-and-bed-level tenant tracking, one-click monthly rent generation, access-checked ID document storage) with a public Find PG marketplace in the same login. A property you're already managing on PGly can be toggled to listed and start receiving tenant enquiries directly, without a separate listing site or a second subscription. None of the tools above are built around that combination. Core management features are free while PGly is in early access, and pricing hasn't been finalised yet.
How to actually decide
Ignore the marketing angle each product leads with and check these four things directly against your own setup:
- Does it model a PG the way a PG actually works? Multiple tenants per room, rent per bed, high turnover. Generic property management software (not on this list) usually fails this test.
- Do you need tenant discovery, or just back-office tools? If you're also trying to fill vacant beds, a platform with a built-in marketplace saves you running two separate subscriptions.
- What does the real all-in cost look like at your scale? Per-bed pricing looks cheap for a small PG and can add up fast for a large one; do the maths at your actual bed count, not the advertised headline rate.
- Is it built for your city and language? Coverage, support responsiveness, and local payment habits (cash, UPI) vary by provider and by region.
For a deeper look at pricing rooms, listing online, and running day-to-day operations once you've picked a tool, see our guides on starting a PG business in Hyderabad and listing your PG online for more enquiries.